Last updated: Tuesday, 27 August 2024

1. Introduction
Welcome to Xentia LP (“Firm”, “we”, “our”, “us”) We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about this privacy notice or our practices with regard to your personal information, please contact us at info@xentialp.com.

2. Information We Collect
We collect personal information that you voluntarily provide to us when you register on the website, express an interest in obtaining information about us or our products and services, when you participate in activities on the website, or
otherwise when you contact us.

3. How We Use Your Information
We use personal information collected via our website for a variety of business purposes described below.
i. To offer and deliver our legal services tailored to meet your specific legal needs and objectives.
ii. To fulfill the terms of any engagement letter or service contract you have entered with us.
iii. To improve your experience and satisfaction with our legal services and client relationship management.
iv. To comply with applicable laws, regulations, court orders, and ethical obligations imposed on us as legal professionals.
v. To conduct client due diligence.
vi. To ensure that our records about you are accurate and up to date, reflecting any changes in your circumstances or legal matters.
vii. To comply with internal policies and professional standards.
viii. To communicate with you regarding your legal matters, provide updates, send invoices, or notify you about changes to our services or policies.

4. Retention
We will retain your personal information for such length of time as may be required by law, regulation and the internal policies of the Firm. This retention period has been established to enable us to use the personal data for the necessary legitimate purposes identified, while fully complying with legal and regulatory requirements.

5. Sharing Your Information
We only share information with your consent, to comply with laws, to provide you with services, to protect your rights, or to fulfill business obligations.

6. Security of Your Information
We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts,
no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse.

7. Your Privacy Rights
You have the following rights concerning your personal information collected by us:
i. Right to Access: You have the right to access your personal data that is being held by us.
ii. Right to Data Portability: You can request that your personal data be made available to you in an electronic format or transferred to a third party. However, please note that we reserve the right to decline such requests if they are too frequent, unreasonable, or likely to incur substantial costs. In any such case, we will provide you with the reason for our refusal.
iii. Right to Rectification: You have the right to request the correction of any inaccurate or incomplete personal information. If you identify any inaccuracies in your personal data, please notify us promptly and provide the necessary documentary evidence to facilitate the updates.
iv. Right to Withdraw Consent: You may withdraw your consent for the processing of your personal data at any time. However, please note that any processing carried out prior to the withdrawal of consent remains valid.
v. Right to Restrict or Object to Processing: You have the right to restrict or object to the processing of your personal data. This right does not apply if we are required to process your data by law, regulatory authorities, or a court order.
vi. Right to Erasure (Right to Be Forgotten): You may request the deletion of your personal data. However, we may continue to retain your data if required by law, contract, regulatory authorities, or a court order.
vii. Right to Data Portability: You have the right to request that your personal data be provided in a structured, commonly used, and machine-readable format.

viii. Right to Lodge Complaints: You have the right to lodge complaints with the relevant supervisory authorities if you believe that your data protection rights have been infringed.

8. Updates to the Policy
We may update this policy from time to time. Where there are changes in the way we use your personal information we will notify you by posting a prominent notice on our website.

9. Contact Us
If you have questions or comments about this policy, you may email us at info@xentialp.com.